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http://sldr.org/wiki/Guidelines_en

SLDR guidelines for the sharing and long-term preservation of oral resources

Table Of Contents

  Basic questions
    What do ‘sharing’ and ‘preservation’ stand for in practice?
    Who pays for what?
  My data
    Is my data eligible for SLDR?
    Are there legal issues?
    Who will assist me?
  Concrete steps
    How shall I proceed?
    Packaging an item for its long-term preservation and distribution
    What will be the next steps?

This page is an attempt to summarise fair practices based on the whole set of features offered by SLDR in its OAIS environment. This draft version makes use a question-answer presentation.

As the producer of an oral resource (an item) you may wish to know whether and how it can be shared and preserved on SLDR. Please read these instructions carefully to figure out a solution that may change over time (as far as access rights are concerned) maintaining a perfect matching of specificities of your resource.

Digitized oral resources (items of various kinds) are often named information packages. This term is borrowed from OAIS and we use it to designate a directory containing files with (almost) no restriction on number, size, hierarchy and file names.

Please contact us for questions and corrections!


Basic questions

What do ‘sharing’ and ‘preservation’ stand for in practice?

Who pays for what?


My data

Is my data eligible for SLDR?

Are there legal issues?

Who will assist me?


Concrete steps

How shall I proceed?

  1. Sign up on sldr.org and wait for your registration to be confirmed by an administrator. Your professional status should be clearly spelled out and it will be verified. Your research domain(s) is also an important piece of information for group assignment.
  2. Create a record describing the item that you wish to share/preserve on SLDR. Beware of selecting the proper item type(s) — primary data, resource, tool or collection — as this type cannot be changed afterwards.
  3. Enter descriptive metadata in the way you understand the submission form. You will be granted access forever to the editing all record fields, along with the archive manager if necessary.
  4. Creating the record of an item will immediately provide an URL, e.g. http://sldr.org/sldr000014.
  5. The archive manager will be informed about the creation of your record(s). S/he will validate your entries and prompt you for additional descriptive information. In the same time, you will discuss access rights and negotiate the uploading of data in the storage area associated with your entry.

Packaging an item for its long-term preservation and distribution

What will be the next steps?

  1. You need to send us the data of your deposit: either attached to email (if not too heavy), using a shared Dropbox or via a free transfer service such as http://dl.free.fr or https://www.wetransfer.com.
  2. In the case of a audio/video/text corpus you should send us scans of informed consent forms signed by all participants. A simple form is here: http://sldr.org/doc/forms/ConsentementModele2_en.doc. A more elaborated one is here: http://sldr.org/doc/forms/ConsentementModele_fr.doc which implies a complimentary licence such as: http://sldr.org/sldr000761/licences//LicenceStRemy.pdf.
  3. As the producer of an item you have access to its users' community, i.e. the list of persons who downloaded it, agreeing with the SLDR licence and your specific terms and conditions if any. For instance, http://sldr.org/sldr000014/com.
  4. Once an item is on line you will be able to send requests for the storage of several versions on the test platform of the archival platform, and later to send a request for its long-term preservation.
  5. As the producer of an item you retain the right to modify its descriptive metadata. Modifications will be automatically forwarded to the long-term preservation and distribution services. Modifying metadata does not yield a new version. (This is a great feature of the SLDR model.)
  6. To create new versions you will need to contact the archive manager and negotiate an uploading of upgraded data, following which the item will be resubmitted to the OAIS framework.
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